Features/Productions

02 · The work

The shape of each production, in one place.

Each production gets cast, crew, schedules, scripts, scenes, and files. Artistic, production, and stage teams share the same surface and stop running parallel spreadsheets.

BASESuiteBasic production in BASE · Projects in Suite

A · The headline view

One production, one page.

A production page collects every phase the show goes through (rehearsals, tech, performance) plus the roster, scripts, scenes, files, and notes. One URL the whole team shares; one timeline the planner consumes.

The page the artistic and production teams share

The production page replaces the four spreadsheets you currently have open. It's the source of truth for who's on, what's scheduled, what's been changed, and where the script lives.

Production timeline with rehearsal / tech / performance phases
Per-phase roster snapshots — see who was on at each phase
Production-specific notes, scripts, scenes, music charts
Linked to Planner, so the calendar reflects the production timeline live

Hamlet · 2026-27 timeline3 phases

Rehearsals

Sep 02 – Oct 10 · 42 events · 18 people

Tech

Oct 12 – Oct 18 · 12 events · 24 people

Performance

Oct 20 – Dec 15 · 26 shows · 24 people

B · The roster

Who's on, who's called.

The roster surface holds per-role assignments with primary and cover, contract status, and per-role call times. Export to a PDF call sheet for a specific event with one click.

Roster · Hamlet6 of 24

HAMLETOla Nordmann18:30CAST

HAMLETJakob Lie18:30COVER

CLAUDIUSErik Strand18:00CAST

GERTRUDEMaria Olsen18:00CAST

SMSara Vik17:00CREW

LXLars Holm16:30TECH

Per role, per call

Each role on the production has a primary and an optional cover. Call times can be set per role or inherited from the event. Contract status is a column, not an afterthought.

Cast + crew + tech + wardrobe rosters on the same page
Primary / cover columns with one-click swap
Per-role call times, inherited from the event or overridden
Contract status badge per assignment
One-click PDF call sheet export for any event

C · Projects Suite

Touring, festivals, co-productions.

Projects are satellite operations that run alongside the main org — tours, festivals, residencies, co-productions. They inherit people and work types from the parent but have their own roster, schedule, and files.

A sub-tenant, without the contract

A project sits inside your main tenant. It has its own roster and schedule, but it draws people from the same staff directory. External collaborators can be invited with scoped access — they see the project but not your house's full operations.

Project-scoped roster, schedule, files — separate from the main org's
Shared people + work types from the parent tenant
External collaborator access scoped to the project only
Project-scoped call sheets and exports
Ideal for touring, festival residencies, co-productions

Projects · active3 active

Nordic tour 2026-27

Sep 12 – Dec 18 · 11 venues · 8 members

Festspillene Bergen

May 22 – Jun 06 · residency · 14 members

Det Norske Teatret co-production

Jan 18 – Mar 24 · co-prod · 22 members

D · Files, scripts, scenes

The folder that doesn't get lost.

Production-specific files (scripts, music charts, riders, set drawings) live next to the production they belong to. Per-file access scopes mean external contractors only see what they need.

Files · Hamlet14 files

Script · Hamlet v3.pdf2.4 MBMaria S.07-12

Music charts · Act 2.pdf5.1 MBLars H.07-14

Set drawings v2.dwg12.0 MBErik S.07-18

Lighting plot.pdf3.2 MBSara V.07-22

Versioned, scoped, audited

Files are versioned, scoped to specific roles or groups, and every download is audit-logged. Public-share links work for external contractors who need access but don't have a runorder login.

Per-production file storage with version history
Scene breakdown and music charts alongside the script
Per-file access scopes (cast yes, technical no, etc.)
Audit trail of who downloaded what, when
Public-share links for external contractors (Suite)

Want to map your production stack?

30-minute discovery call over Teams. We'll walk through how your current production setup would land in runorder.

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