03 · Who
Staff directory, groups, work types, availability, contracts, vacation policies. runorder's spine — every other surface (Planner, Productions, Timesheets) consumes this one.
A · The directory
The People page is a searchable directory of staff with role tags, employment status, contact details, and the work types they can perform. The first thing a chief planner opens at a new house; the last thing they close at the end of the day.
Search by name, role, group, work type, employment status. Filter to "freelance wardrobe available next week" in three clicks. Export to CSV for payroll or to PDF for a house roster.
B · Work types + groups
Work types (Stage Manager, Lighting Designer, Costume Cutter) carry rules — maximum hours, rest periods, overtime triggers, swap mode. Groups (cast, crew, wardrobe, technical) hold rosters and route bulk notifications.
The work type sets the scheduling rules. When you assign someone to a shift, the planner already knows their max hours, their required rest period, and when overtime kicks in. Changes to a work type propagate to scheduling immediately.
C · Availability, contracts, leave
Per-person availability windows, contract dates, and vacation policies. The planner respects all of them. You can't schedule someone outside their availability or past their contract end.
Norwegian theatre contracts come with constraints. runorder bakes them into the planner so you can't accidentally schedule against them — the system blocks the save and explains why.
D · Welfare + audit
Welfare data (allergies, accessibility, dietary preferences) lives next to the person but on a separate access scope. Every read of welfare or contract fields is logged. GDPR-aligned export and delete.
The production team can pull a "meals + dietary" report for a specific event without seeing the rest of the person's record. Finance can pull payroll without seeing welfare. The audit log catches the rest.
30-minute discovery call over Teams. We'll talk through how your current people management would migrate.
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